how to add a shared mailbox in outlook 2016 for mac

Add A Shared Mailbox In Outlook 2016 Full Access Permissions
Add A Shared Mailbox In Outlook 2016 Password For It

When you are a member of a shared mailbox group, you can add this mailbox to your Outlook account to view both your individual email and the group email.

Beneath the people I am a delegate for section, select on the plus () button.

Enter the shared mailbox name or email address within the provided search field and select the correct result.

You may be provided with an auto-discover prompt requesting that you allow the remote server to configure settings within Outlook.

The shared mailbox account should now be added to the People I am a delegate for list.

Select OK. 6. Your shared mailbox should now be added to your folder list on the left-hand side of your Outlook client.

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Add A Shared Mailbox In Outlook 2016 Full Access Permissions

Important When you have been granted Full Access permissions to the mailbox but your administrator has also enabled the Automapping property for it, then the mailbox might have been added as a hidden additional mailbox already.

Tip Top 20 Books Add-ins More Quick Tip Index Random QA About Adding an additional or shared mailbox from the same Exchange organization to Outlook Ive been granted access to a shared mailbox on our Exchange sever.

Add A Shared Mailbox In Outlook 2016 Password For It

For this, Ive been given the name and email address of the mailbox but I didnt get a password for it.

When I try to add the account, Outlook already resolves my current name and email address.

While I can change this, it then also asks for the password which I dont have.

How am I supposed to access this mailbox This is one of those issues which is easier to solve than you might think.

However, your Exchange administrator must have granted Full Access permissions for that mailbox to your account for you to be able to add it as an Exchange account.

As an alternative, you might be able to add it as an additional mailbox rather than an additional account.

Either way, you should be able to do this without knowing the password for that mailbox.

Note: Contact the mailbox owner or your Exchange administrator if you are unsure about which permissions you have been granted for the mailbox.

Method 1: Add as an additional Exchange account When you add an account, you are prompted for the password belonging to the email address that you want to add.

However, when you have Full Access to the account, you can also logon with your own credentials.

How to do this, might not be directly clear in the Add Account wizard in Outlook 2013 and previous, but luckily is much clearer in the new Add Account wizard in Outlook 2016, Outlook 2019 and Outlook for Microsoft 365.

Instructions for: Outlook 2010, Outlook 2013 and Outlook 2016 (MSI) Instructions for: Outlook 2016, Outlook 2019 and Microsoft 365 Add Account: Outlook 2010, Outlook 2013 and Outlook 2016 (MSI) When you add a new account and your current username and email address is already filled out in the wizard, simply change the email address to the email address that you want to add and youll see a Password and Retype Password field appear.

Filling out these password fields is only required when you actually want to log on with the account which holds that email address.

To log on with your own credentials, dont fill out anything in these fields but click Next instead.

Dont fill out a password when setting up a shared mailbox for which you have been granted Full Access permissions.

Auto Account Setup will now look up the server details and once it has found them, it will prompt you for your user credentials.

When you indeed had been granted Full Access permissions to the mailbox, the account configuration will be successful and the mailbox will be added to your account list and Folder List.

Add Account: Outlook 2016, Outlook 2019 and Microsoft 365 When you add a new account, you are first only prompted for the email address.

Instead of supplying the password for the shared mailbox, click on the Sign in with another account link at the bottom of the dialog.

Youll now be prompted for you own login name or email address to login and your password in the next step.

Click on the Sign in with another account link to logon to a Shared Mailbox, for which you have Full Access permissions, with your own credentials.

Once the authentication has completed, the Shared Mailbox will be added as an additional account with your own credentials.

How To Add A Shared Mailbox In Outlook 2016 For Mac